Planning an outdoor event? Whether it's a wedding, corporate picnic, farmer's market stall, or a casual backyard barbecue, renting tables with umbrellas can significantly enhance the experience for you and your guests. This guide will walk you through everything you need to know about finding and renting the perfect tables and umbrellas for your needs.
What Types of Tables with Umbrellas are Available for Rent?
The market offers a variety of options for rented tables and umbrellas, catering to different event sizes and styles. You'll typically find:
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Standard Folding Tables with Patio Umbrellas: These are the most common and affordable option. Folding tables are lightweight and easy to transport, making them ideal for smaller gatherings or events where setup and takedown are crucial. Patio umbrellas are generally easy to attach and offer good sun protection.
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High-Top Tables with Umbrellas: Perfect for a more modern or upscale feel, these tables are taller and often used for cocktail-style events. The umbrellas are usually larger and designed to complement the taller table height.
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Rectangular Tables with Larger Umbrellas: For larger gatherings or events that require more seating space, rectangular tables paired with large, sturdy umbrellas are a popular choice. These setups can comfortably accommodate more guests.
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Round Tables with Market Umbrellas: Ideal for a more casual, rustic, or market-style setting. Round tables promote a sense of community and conversation. The market umbrellas, often larger and more robust than patio umbrellas, provide ample shade.
Where Can I Rent Tables with Umbrellas?
Several avenues exist for renting tables and umbrellas, each with its own pros and cons:
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Party Rental Companies: These companies specialize in providing event rental equipment, including tables, chairs, linens, and, of course, umbrellas. They often offer package deals that can save you money.
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Event Planning Companies: Some event planners offer rental services as part of their comprehensive packages. This can streamline your planning process.
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Online Marketplaces: Websites and apps dedicated to renting event equipment are becoming increasingly popular. These platforms often provide a wide selection of options and allow you to compare prices easily.
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Local Businesses: Check with local businesses like restaurants or hotels; some may rent out their equipment when not in use.
What Factors Should I Consider When Renting Tables with Umbrellas?
Several factors are crucial for making the right rental choice:
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Number of Guests: Determine the number of guests you're expecting to accurately estimate the number of tables and umbrellas required.
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Event Location: Consider the space available at your event location and the type of terrain (grass, pavement, etc.).
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Weather Conditions: Check the weather forecast and choose umbrellas that can withstand potential wind or rain.
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Budget: Set a budget beforehand to avoid overspending. Prices vary depending on the type of tables and umbrellas, rental duration, and the company you choose.
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Style and Aesthetics: Select tables and umbrellas that complement the overall theme and style of your event.
What is the average cost of renting tables with umbrellas?
The cost varies widely depending on location, rental duration, the type and quality of equipment, and the rental company. Expect to pay anywhere from a few dollars to several tens of dollars per table and umbrella per day. It's always best to get quotes from multiple vendors to compare prices and find the best deal.
How far in advance should I rent tables and umbrellas?
Especially during peak seasons (spring and summer), it’s wise to book your rentals well in advance—ideally, several weeks or even months ahead of your event—to ensure availability.
What if the weather is bad on the day of my event?
Always have a backup plan in case of inclement weather. This might involve securing an indoor alternative, having a tent available as a secondary option, or having a plan to quickly move the setup indoors if necessary. Discuss options with your rental company. Some companies may offer weather contingency plans.
By carefully considering these factors and following the steps outlined above, you can ensure you find the perfect tables with umbrellas for rent, creating a comfortable and enjoyable experience for everyone at your outdoor event.
